1.0 – Entering Tariffs

1. How long are my origin and destination tariffs valid for?

Per the PricePoint tariff rules, your origin and destination tariffs do not expire. You are expected to honor your rates if quoted within a 30-day time period.  Please ensure your rates are updated.

2. How often can I change my rates?

You may change your rates at anytime. However, you are expected to honor your listed rates if quoted within a 30-day time period.  Please ensure your rates are updated.

3. Is destination THC (dTHC) included in entered destination tariff?

Yes, per the Tariff Rules, DTHC is included in the destination tariff. We recommend listing the DTHC separately as the calculated DTHC amount is visible to the booker.

4. How do I enter an intra-Europe road tariff?

You will still need to file a tariff for the 3 components: (origin/freight/destination).

Origin and Destination are filed under the Road tab (separate tab from FCL/LCL/Air) within ‘OA/DA TARIFFS’ tab. (This process will be updated with the upcoming release of Tariffs 2.0)

Road freight tariffs are also filed under the Road tab within ‘FREIGHT TARIFFS’ tab. If you are working on a D2D basis, you will still need to break it out.

Alternatively, you may enter a nominal amount in the Road origin and destination tariff, e.g. $1 flat, and include all costs in the freight tariff.

However, you will need to be consistent with that approach as your origin/dest tariffs will be used for other lanes as well.

5. How do I delete a tariff?

You are not able to delete tariffs. Email Admin@pricepointmoves.com and we’ll remove any tariffs for you per your request.  (This feature will be available with the upcoming release of Tariffs 2.0).

6. Can I change a specified port of entry (POE) after submission?

Market locations are pre-set with a port. Within that tariff, the port cannot be changed.  For example, you would file a tariff for FCL/LCL for origin/dest Sao Paulo under market ‘Sao Paulo (port Santos)’.  The Air tariff for Sao Paulo would be filed under ‘Sao Paulo’ which is via same port, i.e. Sao Paulo.  (Assigning ports to tariffs will be an available feature with the upcoming release of Tariffs 2.0).

7. How do I leave notes relating to my tariffs?

Notes can be entered in designated fields ‘Customs Info/Consignment Instructions/Addl Info’ which can be accessed via the OA/DA Profile tab. Notes can be accesses by the booker. All entered tariffs must adhere to the established tariff rules.  Any deviations from the tariff inclusions/exclusions may not be noticed by the end user and cannot be accepted.

8. Can other movers see freight rates that I upload?

You control who can see your rates via your privacy settings. Contact PricePoint if your privacy settings for your OA/DA and freight tariffs are different.

(Private Publish is currently not distinguishing between oa/da and freight. A separate tariff account would be needed for different privacy settings)

9. We work with a preferred NVOCC, can those freight rates be uploaded into PricePoint?

Yes, you may upload your own/your NVOCC’s freight pricing and either publish the freight pricing to your partners or make them available to your own user only.

You may also introduce PricePoint to your NVOCC and we will work with your NVOCC and upload their freight rates.

2.0 – M2M and Portal bookers

1. How do I get access to freight rates?

There a several options to get access to freight rates:

  1. You may upload your own/your NVOCC’s freight pricing and either publish the freight pricing to your partners or make them available to your own user only.
  2. You may introduce PricePoint to your NVOCC and we will work with your NVOCC and upload their freight rates.
  3. PricePoint is actively partnering with NVOCC’s to make their rates available to all subscribers

2. How do I price a move that requires 2 x 40’ containers?

  1. In M2M:
    • PricePoint automates pricing for one container (20’ 40’, or 40’HC) only. To price multiple containers, enter the total volume/weight of the shipment and select one container size, e.g. 40’ or 40’ HC. The origin and destination rates are not container specific and are calculated for the total volume/weight as per the entered tariff.  Manually add the freight cost and the DTHC of the additional container(s).
    • You may also price the container separately by entering the volume/weight for each container. Note that the c/c cost would then be included in both quotations.
  2. For RMC bookers entering survey or final volume/weight:
    • Enter the additional freight cost and any OA/DA tariff adjustment as a Supplemental.  Use ‘ Tariff Exception – Misc’ which does not count towards Supplemental reporting.
    • For transparency, enter a separate supplemental for each adjusted component; origin, freight, and destination. For example, separately enter the supplemental for freight, origin and destination (e.g. -$250 c/c, etc). The mark up and a % based coordination fee will be adjusted accordingly.
  3. For flat based coordination fees, adjust coordination fee within Supplementals as needed. Percentage based coordination fees will also be calculated on Supplementals (positive or negative amounts).

Please also review our FAQ on flat rate entry and minimums/breakpoints on our website for further reading.

3.0 – Updating Booked Moves for Mobility Organizations

1. I’ve updated PricePoint through the Pack Final stage and there are no additional charges. Do I need to add anything in the delivery or additional stages?

No, if there are no additional costs after the Pack Final stage is completed within PricePoint, you do not need to submit any additional stages. You may issue your invoice according to the Pack Final stage.

2. Why can I not click the “Update” button? Why is it greyed out?

The weight/volume cannot be zero. You must enter the actual volume and weight in order to update the pricing for a shipment.

3. Why does PricePoint not match our invoice total?

  1. Ensure that PricePoint is updated and at least the Pack Final stage is submitted and issue your invoice to match PricePoint.
  2. Check that the weight and volume are entered correctly at the Pack Final stage or later stages, if necessary. Also, ensure that all supplemental costs are entered. PricePoint calculates the costs per the entered tariffs. Check the tariffs for any calculation discrepancies and/or contact Admin@pricepointmoves.com for assistance.

4. How do I add a shipment within an existing move?

You can easily add a shipment by clicking ‘New Shipment’ in the upper right corner of a created move. Note: a New Shipment can only be added at the Bid stage and prior to submitting the Survey stage. If pricing is incomplete, an Error message will be displayed. Check for missing tariffs and complete the pricing. Contact PricePoint for assistance.

5. How do I delete a shipment within an existing move?

Movers cannot delete shipments or moves. You must notify the mobility organization to delete shipments or moves.

6. Where do I find allowance information?

Please refer to your RMC partner for move allowances. The volume/weight listed in the Bid stage may not necessarily be the afforded allowance.

7. Is transit time included in the uploaded freight rates?

Yes, however this is only available to M2M subscribers and is not visible to the RMC.

In the M2M Calculator the transit is noted under ‘Transit Day’. Hover over ‘Transit Day’ to see any transit info.

8. When and how do I add supplemental costs?

  • Estimated supplemental charges should be added at the survey stage after completing the survey and entering the survey weight and volume.
  • Known supplemental charges should be added at the pack final stage after entering the pack final weight and volume. Also enter estimated supplemental charges at destination if supplemental services are expected.
  • Supplemental charges incurred AT delivery should be entered at the delivery stage.
  • Supplemental charges incurred AFTER delivery should be entered at the additional stage.
  • If there are no additional charges at destination, update the pack final stage and invoice the RMC for the amount shown at the pack final stage.  No need to submit anything within the delivery or additional stages.

9. Which weights do I enter into PricePoint?

  • Always enter gross weight and gross volume into PricePoint.
  • For the Survey stage, enter the estimated/surveyed gross weight and gross volume.
    • The gross weight is generally estimated by multiplying the surveyed gross volume by a 6.50 density factor for sea/road shipments and a 7.0 density factor for air shipments.
  • For the Pack Final stage, enter the actual gross weight and gross volume.
  • Do not enter the air chargeable weight. PricePoint calculates the air chargeable weight based on the higher of the volume weight and gross weight. The air freight cost is calculated by multiplying the calculated air chargeable weight by the entered freight tariff rate which is per kg acw.

4.0 – Invoicing a Mobility Organization

1. When can I bill the mobility organization?

Please refer to your invoicing agreement with the mobility organization. The account may allow you to invoice after packing/shipping or not until delivery.

At least the Pack Final stage must be updated in PricePoint with the actual volume, weight, and any supplemental charges. Note that your invoice must match the amount in PricePoint.

2. How do I to bill different shipments within a single move separately?

  • In order to bill any shipment, it must at least have the ‘Pack Final’ stage completed and submitted in PricePoint prior to the RMC receiving your invoice.
  • There are two additional stages available after ‘Pack Final’ that can be used to bill shipments delivering at different times.
  • Steps:
    1. Complete and submit the Survey stage, adding or requesting deletion of any shipments as necessary.
    2. Complete and submit the Pack Final stage for all shipments where packing results are available.
      • You can bill the first shipment after Pack Final stage is complete and submitted. The invoice total should match the Pack Final stage and include all supplemental charges that occurred for this shipment.
      • If there are supplemental charges at delivery for the first shipment, you can wait to submit the Pack Final stage after the first shipment delivers and supplemental charges are known.
    3. Complete the Delivery stage for the second shipment. Add any supplemental charges that occurred at delivery for the second shipment.  The second shipment invoice should match the total cost at the Delivery stage for this shipment.
      • You’ll need to submit both shipments via the TOTAL tab at each stage. You should not have changes to the first shipment as that was completed and billed at the Pack Final stage.
    4. The Additional stage remains for any additional supplemental charges that were not accounted for at the Delivery stage.

Please reach out at anytime to Admin@pricepointmoves.com if you have any questions, comments and/or feedback.